If your business is like most others, it has probably already switched significant portions of its infrastructure to the cloud. At the same time, your tech leaders are probably spending an inordinate amount of time figuring out cloud security, especially as it relates to inter/intra project communication. But it probably makes you wonder: are you fixing a problem or are you just applying a Band-Aid?

Big worries, small rewards. Consider all the worry and effort your tech team spends on email. Historically, we’ve expected email to pull a huge project management load. But email was never meant to be a lead project management tool. And what happens when you use a tool for a task it isn’t intended for? It breaks. And when your email system starts to break down, hackers have a field day.

The soft spot in your security wall. Email is an easy entry point for many different types of data breaches that result in billions of dollars lost for corporations around the globe. Moreover, over 431 million malware variants emerge EACH YEAR. In the future, malware will continually evolve to find insidious ways to outpace the anti-virus software meant to defeat it.

Consider also the increasingly sophisticated ways hackers are using phishing schemes to stealthily slip under your security radar and wreak havoc on your systems. Add to that the ever-growing list of compliance issues that individual industries must deal with, and it’s no wonder more and more businesses are turning to online collaboration tools to address their security concerns.

The safer, smarter choice. Whether you’re running an enterprise-level company or driving technology for a small business, online collaboration software provides a two-pronged defense against the types of pitfalls that email-only systems continually fall victim to:

Secure file and document storage: Email was never intended to be a storage unit. But how often does your project team use it that way? Online collaboration software provides a single, safe place to digitally store all your project assets and documents. With every file password protected, it ensures that an accidental email click won’t expose proprietary information to the prying eyes of the world.
A trusted communication portal: If your team members (and clients) are aware of how vulnerable email is, how forthright can you expect them to be when communicating on a project? Online collaboration software can put stakeholders’ minds at ease, giving them the confidence to speak and share freely. In addition, collaboration software cordons off projects into their own unique, private workspaces, making searching correspondence easier and much more manageable.

If you’re looking for ways to better secure your project management system, consider investing in a dynamic suite of online collaboration tools such as ConductorLIVE. Designed to help you remove headaches such as email and communication security issues, it can also help you collaborate, share files, and organize your projects in a secure, intuitive, and easy-to-understand way.

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The start of the new year is a great time for business leaders to take stock of processes and examine trends. We expect transparency in the workplace, improving employee engagement, the proliferation of the remote worker, and the move toward online collaboration tools to continue to be key trends driving business success in the coming year.

New work tools increase transparency. More than ever, your team members are expecting more transparency in the workplace—and the proliferation of cloud-based tools is helping companies realize that vision. New online collaboration platforms are giving employees the power to create their own schedules and organize their own projects, freeing up managers to spend more time leading big-picture initiatives. In addition, nourishing a culture of transparency can help managers increase worker retention and help employees align with the larger company vision.

Growing employee engagement. But building a transparent organization is only the first step in increasing employee engagement. Managers should do everything in their power to remove obstacles that stand in the way of employees becoming self-sufficient. These roadblocks can take many forms, but, in the end, one of the most common reasons many workers become disengaged is a perceived lack of autonomy. By providing well-defined objectives, constructive feedback, and easy-to-use technology that allows your team members to manage their own workflows and schedules, you’ll empower your company’s most potent resource—your people.

The move away from the 9-5 office job. Perhaps no business trend has empowered more employees than the emergence of the remote worker. In a recent TINYpulse survey, researchers found that team members who worked offsite felt happier and more valued than their office-bound coworkers. In addition, over 91% of remote respondents reported that they were able to accomplish more outside their brick-and-mortar workplace. And for employees who could set their own hours, the satisfaction rates were even higher.

Of course, without solid communication between team members, the remote office concept falls apart. Managers of remote teams should take special care to ensure that all of their employees, clients, and customers have the tools they need to keep those conversations going.

Use of project management solutions. Project management software is becoming more and more de rigueur in the modern workplace. These online collaborative tools foster improved communication between internal and external-facing teams. They also help reduce paperwork, improve efficiency, and give leaders a detailed, dashboard-like view into project budgets and schedules.

To get on board with these top trends, consider a web-based project management solution such as ConductorLIVE. Powerful and affordable, ConductorLIVE is an easy-to-use collaboration platform designed to help you increase transparency, increase employee engagement, and make it easier for your team members to work remotely.

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While small businesses are currently thriving—reporting improved sales growth, profitability, and hiring trends in 2016, according to Forbes—it remains the case that they are in no position to let their guard down. After all, unlike many of their established corporate counterparts, small businesses face a number of highly unique challenges such as improving efficiency as business grows, cutting costs while maintaining the high quality of their product or service, and taking on new employees without clogging the workflow. Growth, in other words, can be difficult, and the same applies to managing employees, projects, clients, deadlines, and the business as a whole. Fortunately, now a growing number of small business owners are leveraging the power of technology to streamline the entire process of managing growth.

Online collaboration software such as ConductorLIVE offers a powerful yet user-friendly suite of tools that encourage and facilitate better workplace organization, communication, and collaboration. The capabilities of online collaboration tools are virtually endless, meaning that for every challenge faced by small business managers and owners, there is a viable solution. The following represent some of the many advantages of online project management solutions for small businesses in any industry:

1. Encourages and facilitates communication and collaboration, whether your team is centrally located or spread across the country
2. Enables nearly effortless management of each aspect of your company’s projects, from individual tasks to overall progress
3. Allows for the storage and organization of resources and files in one centralized, easily accessible and searchable location
4. Keeps team members connected and aware of any critical issues that may arise instantaneously
5. Helps track the evolution of projects, making it easier to adhere to time and budgetary constraints
6. Provides a convenient means of staging projects, building schedules, allocating resources, and performing other planning and organizational tasks

By fostering enhanced organization, communication, and collaboration, online collaboration software has the potential to dramatically streamline the complex array of processes involved in running your business, yielding both increased employee productivity and increased employee satisfaction. And where the company is concerned, a project management solution such as ConductorLIVE can help managers and project leaders to plan and oversee projects, measure and increase productivity, evaluate resources and capabilities, control costs, encourage teamwork and collaboration, and reduce project failure, among myriad other benefits.

These days, business managers and owners can choose among any number of project management software tools—and this is no surprise given the increasingly vast market for alternatives to traditional means of workplace organization, communication, and collaboration. That being said, some platforms are more powerful than others. And for individuals, teams, startups, and more established businesses alike, nothing quite measures up to the unique combination of dynamism and convenience offered by ConductorLIVE.

Online project management solutions like ConductorLIVE facilitate improved organization, communication, and collaboration to help you navigate the growth of your business. If you’re seeking a new approach to running your business, consider a dynamic project management solution that leverages the power of the web for all of your managerial needs.

The post How Project Management Software Benefits Small Businesses appeared first on ConductorLive.

Environmental scientists agree that the energy industry poses major risks to the environment, from the rapid depletion of natural resources to global warming and climate change linked to the consumption of fossil fuels to toxic pollution generated by the coal and petroleum industries. In light of the reality that the United States and other nations’ consumer habits are doing irrevocable damage to the environment, many individuals have adopted the slogan “Go Green” as a guiding lifestyle principle. Moreover, a growing number of companies are doing the same in an endeavor to minimize their negative impact on the natural world and local communities alike.

The typical American office, after all, can be an extremely environmentally un-friendly space. The average worker uses an astonishing 10,000 sheets of paper each year. The host of lights, computers, printers, and other machines that adorn the average workplace require a great deal of electricity to run. Each employee that commutes via automobile uses fossil fuels. Nearly everyone forgets to bring their reusable water bottle to the office, so extraordinary numbers of plastic bottles are consumed.

So, how might a company go green? One increasingly popular solution is online project management software, which has the potential to dramatically reduce workplace energy usage and waste by streamlining and digitizing all of your business processes. Consider the following 10 ways that taking your project management processes online can help your company become more environmentally friendly:

1. Enables document creation, storage, and sharing online, eliminating the need to waste paper, energy, and ink by printing
2. Allows for digital communications with individuals and entire groups, eliminating the need for physical mailing
3. Makes telecommuting easy, reducing employee fossil fuel usage
4. Enables Fax to PDF communications, eliminating the need for hard copy fax printing
5. Allows team members to simultaneously work on the same document, eliminating the need for duplicate hard copies
6. Allows employees to work from home, dramatically reducing workplace energy consumption and kitchen waste
7. Reduces the need for environmentally-damaging dry cleaning by facilitating remote work
8. Fewer workers in the office also means less wear and tear on computers and other equipment, allowing you to replace them far less frequently
9. Allows for the online storage and distribution of manuals and employee handbooks, making them instantaneously accessible and reducing paper waste
10. Your use of online project management software can inspire clients and contractors to do the same, helping to expand the initiative to adopt more environmentally-friendly business practices

Of course, there are also countless other ways to make your workplace a more environmentally-friendly space, from recycling to unplugging unused electronics to offering incentives to employees who commute via bike or public transportation. That being said, an online project management solution such as ConductorLIVE represents one of the most convenient means of overhauling your workplace environment to make it not only more green, but also more productive in the process.

Web-based project management software can help you to achieve not only better organization, communication, and collaboration, but also a more environmentally-friendly workplace. If your company is looking to go green—and boost productivity in the process—consider a dynamic collaboration platform such as ConductorLIVE.

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Whatever the industry, managing a business can entail dealing with extraordinary amounts of paperwork, from work orders to invoices, contracts to receipts. Even in today’s technology-driven business world, many organizations continue to keep hard copies of paperwork; others have embraced electronic record-keeping, yet put minimal effort into ensuring that things remain organized and easily accessible at all times. In the average workplace, in other words, record-keeping rarely takes high priority. And yet, paperwork has a number of hidden costs where workplace productivity is concerned.

Indeed, much like a junk drawer in the home, a stockpile of old records may not seem worth organizing—that is, until you need to pull up a record and can’t locate it. In addition to being burdensome to store, managing the variety of paperwork that any given business produces can lead to dramatically reduced productivity. The average office worker wastes an astonishing 40% of the workday owing to lack of organizational skills, and sifting through paperwork can be a major contributing factor to this time sink. Even more staggering is the American Demographic Society’s conclusion that workers in the United States waste an excess of 9 million hours daily looking for misplaced articles—and, in turn, waste resources such as paper and printer ink creating duplicate copies of these same documents.

Managers suffer from the paperwork plague to an equal if not greater extent. While employees spend approximately four hours per week in meetings—and report that at least half of this time is wasted—managers spend nearly twice as much of their workweek in time-wasting conferences. The note-taking and brainstorming sessions that routinely transpire in such meetings generate a great deal of paperwork that is promptly stuffed into a drawer or the recycling bin, never to be seen again. Combined with the $37 billion lost annually to unnecessary business meetings in the U.S., these lost ideas and opportunities are a major managerial shortcoming.

So, how can a business keep track of an ever-growing collection of important paperwork while ensuring that it is organized, accessible, and beneficial rather than burdensome to operations? With powerful yet user-friendly project management software such as ConductorLIVE, you can leverage the power of the web to say goodbye to filing cabinets and move all of your paperwork to a centralized web-based location.

A web-based project management platform provides a dynamic, convenient means of collecting, tracking, and indexing paperwork, from simple work orders to complex project files. This means that workers can not only locate exactly what they need when they need it, but also correspond and share with teammates and managers in a paper-free format—eliminating both the need for time-wasting meetings and the risk of misplacing a great idea. This increased productivity applies to managers, too, enabling them to divert time spent in meetings to more important endeavors, easily search for and retrieve files, instantaneously share information with peers, and conveniently solicit and implement employees’ ideas. An online project management solution can also help managers reduce unnecessary expenditures on printer maintenance, ink, and perhaps most importantly, paper—10,000 sheets of which are utilized by each office worker annually.

Web-based project management software such as ConductorLIVE empowers you to increase productivity by taking all of your paperwork to a centralized online locale. Seeking a better solution to storing and sharing your business documents? Consider a powerful yet easy-to-use project management platform for all of your communication, collaboration, and organizational needs.

The post Can Online Project Management Software Free Us from Piles of Paperwork? appeared first on ConductorLive.

From trade publications to news reports to blogs, a broad spectrum of media geared toward business owners and managers have stressed the importance of good project management for improving communications, increasing efficiency, and boosting profits—no matter the industry. That being said, fewer have acknowledged the great extent to which project management software can help companies achieve these and other goals by streamlining virtually every aspect of the business. It’s true: project management software, when implemented and utilized to take advantage of its full capabilities, is the superior solution to keeping projects on track—that is, on time and under budget.

After all, if you can’t see where you are, how can you know where you’re going? Just as traveling cross-country without a road map can easily lead one off course, trying to complete a project without a clearly defined pathway creates opportunity after opportunity to go astray. This is especially true for projects that are team endeavors. Having a convenient means to establish a timeline, delegate responsibilities, track individual and overall progress, and provide and solicit feedback can help to ensure that each and every team member—and thus the team as a whole—is on track to project completion.

A powerful yet easy-to-use project management platform such as ConductorLIVE can provide all of this and more, helping you and your team to communicate, collaborate, and stay organized from the earliest stages of the project through its completion. The myriad advantages of a web-based project management platform include the following:

• Facilitates teamwork
• Encourages and expedites communication
• Promotes collaboration, including file sharing
• Enables organization, including task delegation and scheduling
• Increases transparency and accountability
• Allows for the instant exchange of information concerning project changes, additions, and delays
• Keeps project leads and owners informed of progress

In other words, a dynamic online project management suite can help you to keep projects on-track and under budget by streamlining everything from communication to collaboration, organization to oversight.

Every year individual businesses and the United States economy alike lose extraordinary amounts of money to failed projects. And, as a recent survey by software development company Geneca indicates, many business executives—including a staggering 75% of those in the IT industry—anticipate that their projects will fail long before they throw in the towel. Reducing those numbers starts with learning from past mistakes, which brings to light yet another advantage of project management software. In addition to helping you avoid blown deadlines and over-expenditures in the first place, a project management platform also enables you to review each and every detail of a project (whether or not it was completed), empowering you to identify where things could have been improved so that you can implement those changes the next time around.

An online project management solution such as ConductorLIVE can help you streamline communication, collaboration, and organization to boost your chances of project success. If you’re seeking an affordable, effective approach to better project management, consider adopting a dynamic project management solution that leverages the power of the web.

The post 7 Reasons Why Project Management Software Matters to Your Business appeared first on ConductorLive.

When asked what aspect of their job is most in need of improvement, many employees reply that their workplace lacks a strong infrastructure for facilitating internal communications. The reality is that many corporate workplaces do not provide an ideal environment for employees—and perhaps especially recent hires and those who think outside the box—to communicate with those at the upper echelons of the company. Even the most confident employee may find it daunting to voice criticism in a face-to-face meeting with a team leader or stakeholder. Likewise, an employee with an innovative idea might be hesitant to give it a voice out of concern that it will not be well-received by more traditional-minded colleagues.

Among the myriad benefits of online project management software are communication features that empower employees to share and exchange ideas without the pressures that typically accompany formal meetings. What does this mean in concrete terms? Consider an example from the IT industry. Software developers represent some of the most innovative minds and talented problem-solvers in IT. And yet, a developer who identifies room for dramatic improvement in a given piece of software may not feel confident voicing his or her ideas to colleagues who engage with the software on the consumer end (e.g. an investor or CEO). In this case, an IT project management solution might provide an ideal forum for the developer to share his or her highly valuable input in an environment that is low-pressure and easily accessible by the target audience.

This single example demonstrates the high value of project management software to any business, no matter the industry. By providing a space for employees to contribute their voices to a given project, you dramatically increase the potential of the project itself. The more voices, in other words, the more potential solutions. That being said, a dynamic project management platform such as ConductorLIVE also means that you’ll never find yourself amid a cacophony. Features enabling private exchange, large discussions, and even the prioritization of conversations give you the power to organize communications in whatever way works best for your business, whether that involves communicating one-on-one, soliciting team feedback on a project, or creating an organization-wide forum.

When you hire a new employee, you do so because you value what their experience and expertise can bring to your workplace. This being the case, isn’t it in your best interest to provide them with a means of communicating their ideas? Unsurprisingly, it is when workers feel as though their input is welcomed and encouraged that they are most inclined to share their opinions. And an IT project management platform can provide the perfect solution to improving internal communications by fostering dynamic exchange.

A web-based project management solution can help you optimize workplace communication and collaboration by providing an inviting space for the exchange of ideas. If you’re seeking to improve internal communications within your organization, consider leveraging the power of the web by adopting a dynamic online collaboration platform such as ConductorLIVE.

The post Can Project Management Software Improve Internal Communications at Your Business? appeared first on ConductorLive.

Across the globe, Americans have gained a reputation for investing too many hours in work and too few hours in vacation time. Yet a growing body of research suggests that time away from the office can dramatically increase employee engagement—and, in turn, employee productivity. This means that, contrary to popular practice, granting workers more time off rather than less can be a valuable strategy for managing even the most hectic of workplaces. That being said, an absent employee can throw a wrench in the workflow, and this is especially true for organizations that utilize teams. Fortunately, an online collaboration platform such as ConductorLIVE makes it possible to offer employees more rejuvenating time off while keeping projects on track, while making it easier for workers returning from a vacation to resume their roles and get back up to speed faster than ever before.

In 2015, 55% of workers in the United States failed to use their allotted vacation time, which translates to 658 million days of unused vacation across the nation. In just one year, this unused time off impacted 1.6 million jobs and cost the national economy a staggering $223 billion. Among these 658 million days, 222 million were forfeited—which means that they could not be paid out, rolled over into the next fiscal year, or exchanged for another benefit. Annually, this lost vacation time translates to $61.4 billion in forfeited benefits among American employees.

Employees cite a number of reasons for forfeiting vacation time. According to a 2014 survey, 40% of respondents did so out of a fear of returning to an overwhelming workload. 35% believed that no one else in their organization was capable of doing their particular job. Other commonly cited reasons include being unable to afford time off, fear of being perceived as replaceable, and the desire to demonstrate dedication to the company. Many of these responses are indicative of a problem that extends well beyond the conundrum of whether or not to use one’s vacation time: workplace inefficiency.

By adopting a robust online project management solution, you can replace time-wasting emails, meetings, and other sources of lag with a streamlined approach to project management. A dynamic suite of online collaboration tools can empower team members, project leaders, and organizational managers alike to share ideas and files, delegate responsibilities, review the progress of a given task or project, and more in one centralized online location. By providing a powerful yet user-friendly means of staying connected, a platform such as ConductorLIVE encourages and facilitates improved communication and collaboration while also providing an unmatched approach to organization. Moreover, online collaboration software means that even when one of your most valuable employees has taken off to Disneyland—or Vegas—his or her team will be able to stay on track, and your vacationer will be able to catch up with ease when he or she has returned to the real world.

A dynamic online project management solution such as ConductorLIVE offers streamlined communication and collaboration to increase workplace efficiency. If you’re seeking a better means of facilitating employee vacation (after all, they’ve earned it!) without sacrificing time, money, or productivity, consider adopting a web-based project management solution for all of your communication, collaboration, and organizational needs.

The post Could Online Collaboration Tools Allow U.S. Workers to Finally Take a Vacation? appeared first on ConductorLive.

According to a recent study conducted by the Queens University of Charlotte, nearly 40% of employees feel that collaboration is not adequately prioritized in their organizations. Nevertheless, the same study also found that approximately 75% of employers rank collaboration and teamwork as “very important” to the functioning of their workplace. A survey published by Salesforce yielded similar results, with 86% of executives and employees citing poor collaboration and communication as major contributors to workplace failures. These numbers suggest that while the vast majority of employees view communication and collaboration as vital to the health of the workplace, many organizations are lacking in the tools required to make this a reality. Fortunately, online collaboration software such as ConductorLIVE offers a powerful, user-friendly, and affordable way to facilitate efficient, effective collaboration among individual employees, entire teams, and departments within an organization.

Forbes reports that highly collaborative organizations experience not only increased productivity, but also higher rates of employee satisfaction. Online collaboration software that enables easy communication, progress tracking and feedback, and the exchange of information can help any organization achieve these outcomes. Facilitating ease of communication among team members, for example, can dramatically reduce workplace frustration, leading to heightened efficiency and a boost in office morale. Routinely providing employees with positive feedback and constructive criticism can likewise help to create a supportive work environment, yielding not only improvements in the workflow, but also improved employee confidence. Moreover, by creating a conduit for direct employee-to-employee communication, managers can remove themselves as the middlemen in each and every workplace transaction, allowing for more efficient collaboration among team members. Running a highly collaborative organization also entails ensuring that employees can exchange ideas and information—including files—instantaneously, whether they are located in the same office or across the world.

By leveraging the power of technology, any organization can implement the following five ways of improving collaboration in the workplace:

• Foster effective communication. Online collaboration tools enable effective, instantaneous communication and file sharing among team members and managers.
• Set measurable goals. A web-based collaboration platform can help you to establish clear, reasonable goals to ensure that individual employees and entire teams are on the right track to project completion.
• Leverage the strengths of your team members. Online organizational tools can help you to assign team members tasks that play to their individual strengths, creating a more efficient workflow and setting employees up for success.
• Encourage cohesion. Online collaboration software provides team members a means of weighing in on decisions large and small, while mitigating the possibility that one worker’s efforts will be duplicated by another.
• Increase efficiency. A collaboration platform can dramatically streamline your workflow by enabling team members to divide up and complete tasks as best fits their individual time availability and expertise.

In short: prioritizing workplace collaboration yields improved communication, increased efficiency, and a boost in employee satisfaction. And all of this translates to speedier solutions to ensure that projects are completed on-time and on-budget.

Online project management solutions such as ConductorLIVE can increase employee productivity and engagement alike by helping you streamline communication and collaboration in your organization. If you’re seeking a powerful, easy-to-use, and affordable means of enhancing collaboration in your workplace, consider leveraging the power of the web and investing in a project management solution.

The post FIVE Ways to Improve Collaboration in the Workplace appeared first on ConductorLive.

Relocation is a common scenario in the corporate world, where employee mobility (or lack thereof) can make or break a business. Many companies routinely transfer employees between offices or facilities based on evolving workplace needs, while others require workers to relocate in order to consult on a particular project or work with a special client. Company growth and dearth of local talent are likewise strong motivators for relocation, which represents a viable means of expanding both the geographical reach of a business and the roster of industry talent employed by an organization. In 2015, nearly half of all companies witnessed a growth in employee relocation, with financial and manufacturing firms seeing the most significant increases.

Worldwide ERC data indicates that the average cost of relocating an executive-level, home-owning employee is $85,700. Given that this is a substantial investment, many companies have support systems designed to help relocating employees ascertain the lay of the land in their destination cities. A company can dramatically reduce the possibility of a failed relocation by providing housing resources, assisting in locating jobs for employees’ spouses, and helping to evaluate public and private schooling options for employees with children. Where many organizations fall short, however, is in providing relocated employees with a means of maintaining communications with team members and managers at their “home base.”

A 2012 survey conducted by Atlas Van Lines found that 48% percent of relocated employees were existing staff members rather than new hires. It stands to reason, then, that many relocations are lateral moves that require the employee to continue with his or her regular duties in addition to taking on tasks in a new location. The relocation of a single employee can thus have major consequences for his or her entire team or organization—and these consequences can be positive or negative, depending largely on whether a system that facilitates efficient, effective communication and collaboration is in place.

A growing number of organizations are turning to the power of the web as a means of keeping their in-house and remote team members connected. Online project management software such as ConductorLIVE empowers individuals to stay in touch no matter how near or far apart they are. Whether an employee is moving across the hall, the building, the state, or the country, a powerful yet user-friendly online platform that facilitates communication, collaboration, and sharing can boost productivity by keeping everyone in the loop.

Web-based project management solutions provide a centralized online portal that can be accessed anywhere, anytime. A suite of dynamic online collaboration tools makes collaboration easy by enabling users to review the progress of individual tasks and entire projects, as well as to communicate in one-on-one and meeting formats. Files can be shared with users and designated non-users alike at the click of a button, and may be viewed or downloaded instantly. Moreover, diverse organizational tools allow team members and project managers to schedule and prioritize tasks, as well as to monitor a project’s history and progress at a glance.

Relocating an employee costs substantial time and money. It can also kill productivity. An online project management solution can help you achieve a return on your investment by encouraging and enhancing communication and collaboration even amid the chaos of a big move.

Web-based project management solutions such as ConductorLIVE offer a dynamic platform for streamlining communication and collaboration between team members near and far. If you’re seeking a productivity-enhancing, cost-effective means of keeping your employees in sync, consider a project management solution that leverages the power of the web to keep your team connected.

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