If your business is like most others, it has probably already switched significant portions of its infrastructure to the cloud. At the same time, your tech leaders are probably spending an inordinate amount of time figuring out cloud security, especially as it relates to inter/intra project communication. But it probably makes you wonder: are you fixing a problem or are you just applying a Band-Aid?

Big worries, small rewards. Consider all the worry and effort your tech team spends on email. Historically, we’ve expected email to pull a huge project management load. But email was never meant to be a lead project management tool. And what happens when you use a tool for a task it isn’t intended for? It breaks. And when your email system starts to break down, hackers have a field day.

The soft spot in your security wall. Email is an easy entry point for many different types of data breaches that result in billions of dollars lost for corporations around the globe. Moreover, over 431 million malware variants emerge EACH YEAR. In the future, malware will continually evolve to find insidious ways to outpace the anti-virus software meant to defeat it.

Consider also the increasingly sophisticated ways hackers are using phishing schemes to stealthily slip under your security radar and wreak havoc on your systems. Add to that the ever-growing list of compliance issues that individual industries must deal with, and it’s no wonder more and more businesses are turning to online collaboration tools to address their security concerns.

The safer, smarter choice. Whether you’re running an enterprise-level company or driving technology for a small business, online collaboration software provides a two-pronged defense against the types of pitfalls that email-only systems continually fall victim to:

Secure file and document storage: Email was never intended to be a storage unit. But how often does your project team use it that way? Online collaboration software provides a single, safe place to digitally store all your project assets and documents. With every file password protected, it ensures that an accidental email click won’t expose proprietary information to the prying eyes of the world.
A trusted communication portal: If your team members (and clients) are aware of how vulnerable email is, how forthright can you expect them to be when communicating on a project? Online collaboration software can put stakeholders’ minds at ease, giving them the confidence to speak and share freely. In addition, collaboration software cordons off projects into their own unique, private workspaces, making searching correspondence easier and much more manageable.

If you’re looking for ways to better secure your project management system, consider investing in a dynamic suite of online collaboration tools such as ConductorLIVE. Designed to help you remove headaches such as email and communication security issues, it can also help you collaborate, share files, and organize your projects in a secure, intuitive, and easy-to-understand way.

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Today’s marketplace is changing faster than ever, and there are few places where that is more true than in the financial products and services industry. From insurance to banking, to financial planning to accounting, the industry is tasked with staying abreast of regulatory issues, keeping customers involved and informed, and being on top of the latest advances in technology and security. To that end, many organizations are looking to financial product management technology to help keep their agents, representatives, and customers all in the loop.

Faced with constantly changing regulations that affect every aspect of the field, few other industries must ensure that everyone involved, from customer to CEO, is working off the same page. Regulatory compliance not only protects your company, it also protects your customers, and is a cornerstone of the financial products and service industry. But in order for regulatory compliance to work, it’s vital for everyone involved to be as up-to-date as possible. It’s one thing for your auditors to know the regulations, but it’s equally important that your agents and point-of-contact people understand them, and are able to explain how they affect your customers.

The financial industry must make customers feel safe and invested in what’s going on with their financial portfolios, whether that’s achieved by providing insurance that can protect them against unexpected crises or getting them involved in planning for their financial future. In order for customers to feel secure, however, they have to trust that your company has their best interests at heart. That means that any time regulations change, or new products or services are introduced, communication with your customers is key.

By empowering your agents and representatives to explain changes to customers in an accurate and timely manner, you can help keep customers informed and involved, which is what keeps them coming back. In fact, when professional organizations list the biggest challenges facing the financial products and services industry, the one that comes up time and again is the need for online project management solutions that can enable the integration and dissemination of data at an enterprise level. It’s about more than informing agents and representatives about company policies or regulatory changes. It’s a way for your “ground troops” to let upper management know about the challenges and opportunities that they’re seeing every day—and that can, in turn, allow management to make strategic decisions about where and how to develop new sources of revenue based on customer needs.

Financial project management technology can help financial institutions keep up with changing regulations, keep customers in the loop, and improve security for themselves and their clients by creating a dedicated hub for all correspondence that keeps communications, files, and data in one place. With everyone able to access what they need when they need it, financial services and products companies will have a leg up on meeting the challenges of an ever-changing marketplace.

Bringing together a wide range of features and functionality, online project management solutions such as ConductorLIVE can keep everyone in your organization on the same page with ease, while protecting your sensitive data and helping your agents and representatives build better, stronger relationships with customers.

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